Share safety information with your team through a public portal

Employees can browse safety data sheets and chemical information on a public portal without logging in. The portal displays your workplace locations, assigned products with GHS hazard pictograms, and downloadable SDS documents.

Configure the portal

Open the Settings tab to set up your portal.

1. Enter a Portal Name. This appears as the heading on the public page.
2. Choose a Theme colour for the portal branding.
3. Add a Contact Email and Contact Phone so employees know who to reach for safety questions.
4. Select which workplaces are visible under Visible Locations. Only ticked locations appear on the portal.
5. Select Save Settings.

Control access

Toggle Public Access to make the portal available or restrict it. When public access is off, no one can view the portal.

Enable Show Attachments to let portal visitors download additional file attachments linked to products, beyond the main SDS document.

Enable Show Reporting to add a Report tab on the public portal. This allows employees to submit safety issues or concerns directly from the portal.

To limit access by network, enter allowed IP addresses in the IP Whitelist field (one per line). Only visitors from those addresses can view the portal. Your current IP address is shown next to the field for reference.

Share the portal link and QR code

Open the Share your portal tab to find your portal URL and QR code.

• Copy the Portal URL and share it with employees. Post it on your intranet, in break rooms, or in safety documentation.
• Download the QR code as PNG or SVG. Print it on safety signage so employees can scan it with their phone to access the portal instantly.
• Select View portal to preview what employees will see.

Browse locations on the portal

The public portal opens on the Locations tab. It lists every visible workplace grouped by category, with the number of chemical products at each one. Select a location to see only the products stored there.

Find products and download safety data sheets

The Products tab displays all chemical products across your visible locations. Each product row shows the product name, supplier, GHS hazard pictograms, and which locations stock it.

Search for a specific product by name, supplier, or product code using the search field at the top.

Select Download SDS on any product row to save the safety data sheet directly.

Report safety issues from the portal

When Show Reporting is enabled in settings, a Report tab appears on the public portal. Employees can use it to report safety concerns, missing SDS documents, or incorrect chemical information. Reports are linked to specific locations so your team can act on them quickly.