Manage your SDS library
Search, filter, and manage all Safety Data Sheets your team has uploaded.
Your library is the central register of every SDS document your team manages. Use it to find products, review their status, and keep your chemical inventory audit-ready.
Find a product
Type a product name, chemical name, or supplier into the Search products… field above the table. Results update as you type.
Filter your library
Quick Filters: select from over 50 predefined safety-focused filters. These cover hazard categories (e.g. Flammable, Corrosive, CMR Substances), PPE requirements (Respiratory Protection, Hand Protection), physical properties (Liquid State, Low Flash Point), transport status (Dangerous Goods, Marine Pollutant), document age (Less than 1 Year through Over 5 Years Old), GHS pictograms, and EMKG groups.
Filters: open the filters panel to narrow results by:
| Filter | What it does |
|---|---|
| Status | Filter by review status: Review, Accept, Reject, Not Set, Failed, or Archived |
| Locations | Show only products stored at specific workplaces. Select No Location to find products that have not been assigned to any workplace |
| Supplier | Filter by supplier name |
| Labels | Filter by labels your team has assigned |
Active filters appear as badges below the toolbar. Select the × on any badge to remove it, or select Reset Filters to clear all at once.
Build custom search filters
Select Product Filters in the table toolbar to open the custom search filters. Combine multiple conditions with "match all" or "match any" logic. Each condition targets a specific SDS field (e.g. supplier, hazard class, revision date) with an operator and value.
Change the visible columns
Five view buttons above the table change which columns are visible:
| View | Shows |
|---|---|
| General | Product name, status, supplier, labels, countries, last updated |
| Hazard | Signal word, GHS pictograms, EMKG groups (A = lowest risk through E = highest), CMR and sensitising status |
| Revision | Issue date, revision date, document quality score |
| Location | Workplace assignments and EMKG storage classification |
| Transport | UN number, Kemler code, proper shipping name, packing group |
Manage a product
Each row has three quick-action buttons and an options menu.
The quick-action buttons are:
- Safety Instruction Card (hard hat icon): open the Safety Instruction Card wizard
- Quick Response (lightning icon): view a quick summary of the product's key safety data
- View PDF (document icon): open the original SDS document
Select the options menu for more actions. Items are grouped into submenus:
Tools
- Create CLP Label: generate a CLP-compliant label
- Request Update: ask for a fresh SDS from the supplier
- Simulate Exposure: model workplace exposure scenarios
- Risk Assessment (EMKG): assess inhalation, skin, and fire risk
Edit
- Edit SKU: update your internal product code
- Edit EAN: update the product's barcode number
- Edit Alternate Name: update the display name
- Manage Revisions: view the document's version history
Manage
- Manage Attachments: add or remove file attachments
- Manage Comments: view and add notes
- Generate QR Code: create a QR code linking to this product
- Regulatory Groups: view which regulatory frameworks apply
The menu also includes:
- View SDS Detail: open the full SDS record
- Report Problem: flag an issue with the document
- Archive: hide the product from the active list (use the Status filter to find archived items later)
- Delete: permanently remove the product
Deleting a product removes it and its SDS data permanently. Archive it instead if you may need it for future audits.
Scroll wide tables
When a view has more columns than fit on screen, scroll controls appear in the table header. Use the left and right arrow buttons to scroll the table sideways. The product name column stays pinned.
Check upload progress
After uploading one or more SDS documents, a notification appears showing how many files were uploaded and how many processing tasks are active. You can continue working while the AI extraction runs.
Export your library
Select the export button in the table toolbar to download the current filtered view as a spreadsheet. The export reflects whichever filters and view you have active.
Apply actions to several products at once
Select products using the checkboxes in the first column. A toolbar appears at the bottom of the screen with options to add the selected products to a workplace or delete them.
What to do next
Once your library is populated, set up your workplace locations to track where each product is stored and used. This is the foundation for running risk assessments.